Who we are
The Institute of Mathematics and its Applications is a registered charity, number 1017777.
What we collect
The types of personal information we collect may include your title, first name, surname, gender, date of birth, your qualifications, home and work contact details (telephone, fax, street address, email address, credit card details or bank details) and your mailing address. We may also collect information relating to your employment, including where you are currently employed, your job title, areas of interest/expertise and your job function if this is relevant to your membership. In applications for some categories of membership we ask you to identify a nominating person and/or referee and to provide contact information for them.
How we handle your personal information
We respect the privacy of members and website users, and aim to act consistently with the Data Protection Act, and the 8 principles of data protection.
Generally, we collect personal information directly from you when you:
- Deal with us in person, by telephone, letter, fax or email
- Fill out and submit a membership application form
- Submit any other information in connection with your application for membership or renewal of membership or the purchase of other services
- Register for a publication subscription
- Make an enquiry
- Apply for a bursary or grant
- Register to attend an event
Why we collect information
We collect personal data to administer our activities, events, publications, services or grants and bursaries, and to promote networking within the Institute.
Maintaining the accuracy of data
Members can correct or update personal data using their online myIMA account or by contacting us by email.
Payment and bank details
Any information provided by you in connection with a Direct Debit payment or transaction regarding your credit or debit card numbers, expiry date and billing or delivery address will be used by us to process the transaction.
Credit card details are not stored on our servers, but are securely stored on the WorldPay payment gateway employed by us for the processing of card payments.
Use and disclosure
Our policy is not to disclose any personal information that we hold on you to any unrelated third party, except where you have given your express consent for us to do so or where required by law.
We (and committee members/representatives) may use your email address for the purpose of notifying you about products, services, events or activities of relevance to you, and to promote networking within the Institute. If you tell us that you do not wish us to use your personal information for a particular purpose, we will not do so.
We also collect email addresses from people who subscribe to our email lists. If you do not want to receive email from us in the future please let us know.
Personal information collected on this website will be used only for the purpose stated (such as the processing of membership or grant applications) and such information will be held for as long as necessary to fulfil the stated purpose. Personal data collected during the process of membership application will be kept indefinitely, in a secure database, for the purpose of lapsed membership campaigns.
We may, from time to time, email you with additional information considered to be relevant to your professional/scientific interests, but only to those who have given their agreement to receiving such communications.
Information that you supply to us through this website is held securely and strict security procedures are followed to prevent unauthorised access or use.
Information to improve our site
We also collect information automatically about your visit to our site. This information is used to help us follow browsing preferences on our site so that we can regularly improve our website and enable more advanced features of our website.
Cookies on our site
A cookie is a text-only string of information that a website transfers to the cookie folder of the browser on your computer’s hard disk so that the website can remember who you are. The law relating to cookies changed on 26 May 2011. The new rules require that cookies can only be placed on machines where the user has given their consent.
Please note that you will not be able to login to this website without using cookies.
Access to personal information
You can seek access to the personal information we hold about you, by contacting us. You should include your name, address and telephone number. If the information we hold about you is inaccurate, incomplete or outdated, please inform us so that we can correct it.
Your consent to this policy
How to contact us
Data Protection Officer
Institute of Mathematics and its Applications
Catherine Richards House
16 Nelson Street
Essex SS1 1EF
Tel: +44 (0)1702 354020
Fax: +44 (0)1702 354111